GENERAL GUIDELINES

• Name the document. Be succinct and specific: "Using Antpac Order Record Codes" is more useful than "Antpac Codes".
• Explain the purpose of the document.
• Identify the intended audience for the document.
• Include your name and the date the document was composed.

• Start at the beginning of a process or procedure and continue through to the conclusion.
• Break lengthy procedures up into separate sections and identify each section by a capital letter and a specific title. Add a table of contents at the beginning, with links to each section.
• Number sequential steps.
• Use an unnumbered list for choices, example, checklists, etc.
• Use the active, not passive, voice:
  • Active voice: Prepare the vertical call number for the cassette container.
  • Passive voice: The vertical call number is prepared for the cassette container
• Use the imperative form to give instructions; start with an action verb such as those used in this guide.
• Give examples.

• Use a box for notes and warnings. Open with the word NOTE or WARNING in capital letters.
• Use a box for replicas of ANTPAC records.
• Use bold for direct quotes from ANTPAC, and for other material being emphasized within the text.
• Use blue font sparingly, to draw attention to truly crucial information in boxed text, such as warnings. Do not use it merely for notes or background information. When using blue font, be sure that the text is also emphasized in some other way (e.g. the word WARNING in caps), since the color will not show up on a laser printout.
• Use all capital letters and font size 4 for section titles within procedures and other documents.